BPCS/ECM integrated functions

ECS/ie is fully integrated with BPCS/ECM, supporting the following transactions:

ECS/ie for BPCS is supplied with the following integrated modules:

ECM Proactive Error Notification

The ECM email proactive error notification module is supplied as an ECM function that runs within the ECM Dispatch Manager Adapter. Each time the Dispatch Manager processes it retrieves the last Error incident number that had been notified, it then checks the ECM error log file for any new Error messages. A report containing all errors will be sent to each of the pre defined email addresses configured within ECS/ie under the message queue *ERRORLOG/ECM when new errors are detected.

The email will contain the same information that is available on the detailed view on the ECM error log.

The ECM email error notification function will also send an OK Status message to each of the administrators every 24 hours if the Dispatch Manager is functioning normally.

The definition of an error is an ECM notification type "E".

System Requirements: BPCS ECM Version 6.0 Rel02 PLC or Higher

ECM Proactive Error notification Set up

The Error notification function must be defined in the Electronic Dispatch Manager Adapter (EDM). The following functions should be defined:

IE001C1 ECM Proactive Error Notification

The configuration of the administrator email address(es) is managed within the ECS/ie Message Queue Monitoring maintenance for the reserved message queue *ERRORLOG/ECM. The definition for this reserved Message Queue should have been created automatically by the Set up procedure. The email recipients must now be configured 

For more information on defining Message Queue email distribution lists click here.  

Sample ECS/ie ECM Proactive email error report

To:         Support@xyz.co.uk

From:       ECS-ie@xyz.co.uk

Subject:    ECS/ie Automated ECM Error Report

 

Electronic Commerce Manager Error Report

 

 

Global Unique Id . . . :

ECA . . . . . . . . . : ECM

Function . . . . . . . : ECM500B

Trading Partner . . . :

Error Number . . . . . : 0044334

Error Message Id . . . : UMN0294

Error Date . . . . . . : 19991007

Error Time . . . . . . : 175250

 

Primary Function not found in path or library list.

 

 

BPCS Inventory Level Alert

The BPCS Inventory Level Alert module is supplied as an ECM function that runs within the ECM Dispatch Manager Adapter. Each time the Dispatch Manager processes it reads through the BPCS Inventory database to calculate the Onhand balance for the defined Item/Warehouse combinations. If an Onhand balance falls below the Notification Quantity defined within ECS/ie then an Alerting email is sent to the recipients. 

The email will detail the Item, Warehouse, Calculated Onhand Balance and Notification Quantity. 

The Alert will be sent once every 24 hours if the ECM Dispatch Manager is functioning normally.

System Requirements: BPCS ECM Version 6.0 Rel02 PLC or Higher.

BPCS Inventory Alert Function Set up

The BPCS Inventory Alert function must be defined in the Electronic Dispatch Manager Adapter (EDM). The following functions should be defined:

IE006C1 - BPCS Inventory Alert function

The configuration of the administrator email addresses is managed within the ECS/ie Message Queue Monitoring maintenance for the reserved message queue *BPCS/INVENTORY. The definition for this reserved Message Queue should have been created automatically by the Set up procedure. The Items/Warehouses and email recipients must now be configured 

For more information on defining Message Queue email distribution lists click here.  

 

BPCS Orders on Credit Hold Alert

The BPCS Orders on Credit Hold Alert module is supplied as an ECM function that runs within the ECM Dispatch Manager Adapter. Each time the Dispatch Manager processes it reads through newly entered BPCS Customer Orders, if any have been placed on Credit Hold a report will be compiled and sent to the recipients defined within ECS/ie Message Queue Monitoring. 

The Automated BPCS Orders on Credit Hold Report will detail the following: 

The Alert will be once for each batch of new customer Orders entered with a status of Credit Hold if the ECM Dispatch Manager is functioning normally.

System Requirements: BPCS ECM Version 6.0 Rel02 PLC or Higher.

BPCS Orders on Credit Hold Alert Function Set up

The BPCS Orders on Credit Hold Alert function must be defined in the Electronic Dispatch Manager Adapter (EDM). The following functions should be defined:

IE007C1 - BPCS Orders on Credit Hold Alert function

The configuration of the administrator email addresses is managed within the ECS/ie Message Queue Monitoring maintenance for the reserved message queue *BPCS/CREDITHOLD. The definition for this reserved Message Queue should have been created automatically by the Set up procedure. Email recipients can be configured to only receive customers where the "Salesman" matches the selection criteria entered when configuring the email recipient. The option for "*ALL" Salesmen will select all customers regardless of the Salesman number. 

For more information on defining Message Queue email distribution lists click here.  

 

BPCS/ECM Order Acknowledgements

The Order Acknowledgement module is supplied as ECM function for the standard ECM Outbound Order acknowledgement Adapter (ECM619). The new function is responsible for retrieving the required acknowledgement data and formats the email before passing it to the ECS/ie to automatically email the Order Acknowledgement to the Customer.

System Requirements: BPCS ECM Version 6.0 Rel04 or Higher

Prerequisite set up checklist

Before ECS/ie can be configured to send electronic Order Acknowledgements, ECM must be configured to generate Order Acknowledgements and post the data to the "ECSIE" Datadock.

Please ensure the following tasks are completed before continuing and that adequate checks have been made to ensure Order Acknowledgement data is reaching the "ECSIE" Datadock.

  1. The ECSIE library must be inserted within the standard BPCS/ECM library list and be available for the ECM Collection Control and Dispatch Managers. (ECMECC & ECMEDM)
  2. Create an ECM Datadock called "ECSIE"
  3. Ensure Order the Class(es) used supports ECM Order Acknowledgements.
  4. Create ECM Trading Partner(s) for related customer(s).
  5. Link Trading Partner(s) to ECA, ECM619, Outbound Order Acknowledgements.
  6. Link TP/ECA to Datadock "ECSIE"

Please refer to your ECM (BPCS Electronic Commerce Manager) documentation for detailed procedures on configuring ECM.

Outbound email Order Acknowledgement configuration

The necessary ECS/ie email selection and generation programs are executed by ECM. The following instructions will guide you through the set up and configuration to enable the transmission of email Order acknowledgements from ECM via ECS/ie.

The ECS/ie Outbound email Order acknowledgement ECM functions must be defined in the Electronic Dispatch Manager Adapter (EDM). The following function should be added to the EDM adapter function list:

ECS031C1- ECS/ie Outbound email Order Acknowledgements

The email Order Acknowledgements will be sent to the email address entered in the Data Number field on the BPCS Customer Master file (RCM/CMDATN).

Note: If an email address has not been specified or the format is incorrect the message will be sent to the ECS/ie administrator.

Sample ECS/ie email Order Acknowledgement

To: Customer.Services@Boots.co.uk

From: ECS-ie@xyz.co.uk

Subject: ECS/ie Automated Order Acknowledgement

 

ELECTRONIC ORDER ACKNOWLEDGEMENT

XYZ LIMITED

1 TOWER ROAD

LONDON

EC3 5TT

Your Order Number . . : 551948

Our Order Number . . . : 068779

Order Date . . . . . . : 10/01/2000

Customer Details : 017002

Boots the Chemist

Black Boot House

The Lane

Nottingham

NG2 3AA

GB

 

Ship to :

Boots the Chemist

36 High Street

Horsham

West Sussex

RH12 5RS

GB

< < < < > > > >

 

Order Line Number . . : 001

Item Number . . . .. . : 8810668451

Item Description . . . : BOOTS COTTON WOOL

Quantity . . . . . . : 20.000

Scheduled Del Date . . : 11/01/2000

Price . . . . . . . . : 1.22

Currency . . . . . . . : GBP

 

Order Line Number . . : 002

Item Number . . . .. . : 8810778451

Item Description . . . : BOOTS COTTON BUDS

Quantity . . . . . . : 60.000

Scheduled Del Date . . : 12/01/2000

Price . . . . . . . . : 1.78

Currency . . . . . . . : GBP

 

BPCS/ECM Purchase Orders

The Outbound Purchase Order module is supplied as ECM function for the standard ECM Outbound Purchase Order Adapter (ECM612). The new function is responsible for retrieving the required Purchase Order data and formats the email before passing it to the ECS/Proactive Error Notification system to automatically email the PO to the Supplier.

System Requirements: BPCS ECM Version 6.0 Rel02 PLC or Higher

Prerequisite set up checklist

Before ECS/ie can be configured to send electronic Purchase Orders, ECM must be configured to generate Purchase Orders and post the data to the "ECSIE" Datadock.

Please ensure the following tasks are completed before continuing and that adequate checks have been made to ensure Purchase Order data is reaching the "ECSIE" Datadock.

  1. The ECSIE library must be inserted within the standard BPCS/ECM library list and be available for the ECM Collection Control and Dispatch Managers. (ECMECC & ECMEDM)
  2. Create an ECM Datadock called "ECSIE"
  3. Ensure the Vendor Release method has been configured to send electronic Purchase Orders.
  4. Create ECM Trading Partner(s) for related vendor(s).
  5. Link Trading Partner(s) to ECA, ECM612, Outbound Purchase Order Adapter.
  6. Link TP/ECA to Datadock "ECSIE"

Please refer to your ECM (BPCS Electronic Commerce Manager) documentation for detailed procedures on configuring ECM.

Outbound email Purchase Order configuration

The necessary ECS/ie email selection and generation programs are executed by ECM. The following instructions will guide you through the set up and configuration to enable the automated transmission of email Purchase Orders from ECM via ECS/ie.

The ECS/ie Outbound email Purchase Order ECM function must be defined in the Electronic Dispatch Manager Adapter (EDM). The following function should be added to the EDM adapter function list:

IE004C1- ECS/ie Outbound email Purchase Orders

The email Purchase Orders will be sent to the email address entered in the Data Number field on the BPCS Vendor Master file (AVM/VMDATN).

Note: If an email address has not been specified or the format is incorrect the message will be sent to the ECS/ie administrator.

Sample ECS/ie email Purchase Order

To: Sales@Supplier.co.uk

From: ECS-ie@xyz.co.uk

Subject: ECS/ie Automated Purchase Order

 

ELECTRONIC PURCHASE ORDER

XYZ LIMITED

1 TOWER ROAD

LONDON

EC3 5TT

Purchase Order No. . . : 551948

Purchase Order Date . : 10/01/2000

Request Date . . . . . : 21/01/2000

Currency . . . . . . . : GBP

Terms of Delivery . . : 20

Supplier :

KENT Chemicals LTD

Folkstone Road

Ashford

Kent

MA21 4TY

 

Ship to Address :

XYZ Limited

Unit 14

Kings Road

Birmingham

B19 3DS

< < < < > > > >

 

Order Line Number . . : 001

Item . . . . . . . . . : 1289895006

Description . . . . . : WHITE BLEACH

Quantity Ordered . . . : 15.000

Unit of Measure . . . : KG

Item Price . . . . . . : 10.00000

Request Date . . . . . : 21/01/2000

 

Order Line Number . . : 002

Item . . . . . . . . . : 1256454001

Description . . . . . : CLEANSER

Quantity Ordered . . . : 20.000

Unit of Measure . . . : KG

Item Price . . . . . . : 15.00000

Request Date . . . . . : 24/01/2000

 

BPCS/ECM Rejected Order Notification

ECM Rejected Orders email notification is an ECM function that searches for orders that have failed ECM Order entry validation. The order is converted into an email and sent to the designated customer services contact to be input manually. The error notification/message is removed from the ECM notification log. This is a useful function to avoid IT departments having to deal with non technical related problems, such as invalid product codes and locations issues, which form 95% of order entry failures. This function is also useful where certain orders cannot be handled automatically, such as kits/assortments and configurable items.

System Requirements: BPCS ECM Version 6.0 Rel02 PLC or Higher

BPCS/ECM Rejected Order notification Set up

The Rejected Order notification function must be defined in the Electronic Dispatch Manager Adapter (EDM). The following function should be defined:

IE003C1- ECS/ie Rejected Order notification function

The configuration of the Customer service contact email addresses that email copies of the Orders are sent to is managed via ECM Parameters for the Adapter, EDM.

Additional Customer service contact email addresses can be added by repeating this process. The first eight characters of the parameter key must start with "ORDEMAIL" followed by a number, ie, ORDEMAIL1, ORDEMAIL2, ORDEMAIL3 etc..

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ECS/integrated email & ECS/ie are trademarks of Electronic Commerce Solutions, Ltd. Other brand names and product names used in this document are the trademarks and trade names of their respective holders and may be registered.